Abuja PhotoFest lets 500+ guests check themselves in under 45 minutes

Project Overview

Abuja PhotoFest brought together over 500 guests across three days of photography, creativity, networking and industry engagement.

Onevie partnered with the event organisers to deliver a technology-driven attendee registration and identification experience, combining self-service check-in kiosks, onsite badge printing and customised event lanyards.

Our solution ensured that guests could independently check in, receive their personalised event tags and access a professionally branded identification experience throughout the festival.

The Challenge

With over 500 guests expected across three days, the organisers needed an efficient registration process that could handle attendee arrivals without creating unnecessary queues or placing excessive pressure on registration personnel.

Beyond check-in, the event also required a distinctive identification system that reflected the festival’s branding and helped distinguish different attendee categories. The key requirements were:

• An efficient self-service registration experience.
• Immediate printing of personalised attendee tags.
• Different tag colours to support attendee categorisation.
• Customised lanyards that complemented the festival’s visual identity.
• A consistent and professional identification experience across all three days.

The Onevie Solution

1. Self-Service Registration Kiosks

Onevie deployed self-service registration kiosks, allowing guests to check themselves in without depending entirely on manual registration assistance. Attendees could complete their check-in independently, making the arrival process more convenient and helping the registration team manage guest flow efficiently.

2. Onsite Personalised Tag Printing

Every checked-in guest received a personalised event tag printed onsite with Onevie’s badge printing solution. Rather than relying on pre-printed badges, tags were generated as guests checked in, ensuring each attendee received their own identification.

3. Customised Lanyards and Colour-Coded Tags

Onevie also took charge of customising the event lanyards to align with Abuja PhotoFest’s branding. To further support attendee identification, Onevie produced tags in different colours, creating a colour-coded identification system that made it easier to distinguish attendee categories. This brought together functionality, organisation and visual consistency.

The Impact

Across the three-day festival, Onevie delivered a streamlined and professionally branded attendee experience. Onevie checked in more than 500 guests in under 45 minutes, with each guest completing check-in in less than 10 seconds. Self-service kiosks allowed guests to check in independently, while onsite personalised tag printing and customised lanyards supported convenient and consistent attendee identification. The colour-coded tags also helped distinguish attendee categories, giving the organisers a more organised registration and identification process.

Project Highlights

• 500+ guests checked in under 45 minutes.
• Under 10 seconds per guest check-in.
• 3 days of onsite technology deployment.
• Self-service kiosks for independent attendee check-in.
• 500+ personalised tags printed onsite.
• Customised event lanyards aligned with festival branding.
• Multiple tag colours for attendee categorisation.
• Simplified registration with an automated check-in and printing process.

The Bigger Picture

Abuja PhotoFest demonstrated that event registration can be more than a process of confirming attendance.

With the right combination of self-service technology, onsite printing and customised event materials, organisers can create an experience that is efficient, visually consistent and convenient for guests. Onevie brought these elements together, helping Abuja PhotoFest deliver a seamless registration and attendee identification experience across all three days.